Well the last few months have been quite interesting to say the least on the political front, with the UK deciding married life no longer suits them and getting a divorce from their beloved European Union, whilst the US decide to “build that wall!” and elect Donald Trump.
Literally as this blog is being written, a raft of Executive Orders are flying off the Oval Office desk with the ink still wet. We are witnessing a fundamental shift in superpower politics being initiated with unprecedented haste and vigour.
Yes some of these decisions may have seemed fanciful at best to downright ridiculous some twelve months ago, but the reality is starting to dawn and a new world order is starting to take effect.
So as the dust settles regarding these monumental decisions, those of us involved in the wonderful world of regulation are being asked what it means for EU GDPR?
Now if this article seems to have taken a Tarantino’esq right turn and you are asking the question:
“What on earth is EU GDPR?” then you have some catching up to do. Put simply, it is the biggest single change to data protection since the introduction of the Data Protection Act of 1998 and the scope of it is global!
So in true streaming binge viewing mode, here is what happened in series 1:
The vision of EU GDPR was to create one digital economy for the then 28 member states of the European Union, with one set of rules and regulations for handling the 500 million plus citizen’s personal data. Essentially its central premise is to better protect the rights of those whose data is powering the digital highway on which we now all navigate.
In October 2016 TalkTalk were fined a record £400,000 for the theft of 157,000 of their customer’s records. Under the new regulations that fine could have been in excess of £70 million!
So from a 10,000 feet view the EU GDPR offers:
- Rights to the EU Citizen on how their personal data is used. (Citizens must be informed and give their explicit consent on how their data may be shared/utilised). Therefore, this has significant repercussions for data traversing country borders, made all the more difficult by President Trumps Executive Order that puts in question the long term future of the Privacy Shield agreement.
- Punitive punishments for those who do not protect this data (fines of up to 4% of global turnover or 20M Euros, whichever is the greater, can be levied).
- Citizens having the right to be forgotten – no more holding on to personal data for no reason.
- The requirement for organisations to declare, in detail, data breaches or loss within 72 hours (bear in mind many security experts claim most aren’t found for months currently).
- The responsibility of data owners to deploy “state of the art” systems to protect data (aged systems and technologies will not be an excuse).
- Organisations to create the role of Data Protection Officer, this role is new and must understand both the regulation and how their organisation is complying and policing the data of the citizens.
It’s a significant regulation and the above just scratches the surface, but at least gives some sort of scale to the change. BUT, what does all of this mean with the UK about to exit the EU?
Well at first glance it is simple and falls into two distinct camps:
- Organisations who will have EU Citizens personal data after we exit the EU.
- Those who will not.
If you’re in the first camp and would potentially hold any personal data from an EU Citizen, then you’re absolutely still required to comply to the regulation. The regulation was always designed to be a global requirement when dealing with EU Citizens personal data. It also comes from the perspective of protecting the EU Citizens data, wherever it may reside.
If you don’t, or will never hold any EU Citizen personal data (to get in perspective what personal data is, think anything that could identify them, IP address, credit card, name, address, phone number etc. etc. etc. and you start to see the footprint that personal data has), then you won’t need to comply.
However, as free movement and trade agreement negotiations continue, there will be conditions concerning the implementation of these agreements and you can be confident that the flagship regulation on handling personal data could form part of this. Also, considering the Data Protection Act of ’98 is so out of date, the UK needs a new standard – why would we begin the onerous task of writing one from scratch when the robust framework we contributed to is already sat on the shelf and gives us parity with Europe?
So as I write this article nothing is certain. However, the regulation came into force on May 24th 2016 and therefore predates Brexit, making it currently law. Equally, it is unlikely that down the line, organisations will be able to avoid it. The regulation will be enforced from May 2018, which means the fines will start with each non-conformance and it’s highly unlikely that we will be out of the EU by that date anyway.
It’s time to embrace the change and get compliant. After all, isn’t a more secure a diligent digital realm something to be applauded? Personal data is literally pulsing around the world, traversing jurisdictional boundaries and is potentially at risk if anyone in that chain of data handling isn’t aware or proficient in the discipline of protecting it.
So if all the above has you now thinking “ok, it sounds like I should be doing something about it” your next should be “how do I start?” Well you are probably best to identify an organisation that understands the regulation and critically can assist you in mapping out how to specifically align your organisation to it.
Standards are always a welcome sign for a maturation of standards. GDPR is no exception, as you can qualify as a Certified Practitioner for the standard against the ISO17024 category. This is an important step forward, as much of the action to date has centred around commentary and opinions of the regulation, as opposed to establishing actual frameworks to implement.
One of the biggest challenges an organisation will face is in the actual identification of all the locations that actually contain the Personal Data. This will typically be dispersed over multiple systems and technologies, and actually locating these records will be a sizeable exercise in its own right. A few key tips around this data mapping exercise would be:
- Do we have this type of data?
- If we do then where is it located?
- What controls exist and what conditions under which it is kept?
A simple mantra is true, you cannot control what you cannot see. Therefore, you must build an accurate data map to even begin to implement the processes under which compliance can be achieved.
This article is only scratching the surface of the impact of this Regulation. The noise generated by the dramatic political events in the last year are only serving to create more confusion. But one thing is certain, the enforcement of the regulation begins in May 2018 and it’s safe to say that being one of the first organisations to fall foul of the new powers will be a very uncomfortable place to be.
It’s time to mobilise and get compliant, and that journey starts now.